Materials filed in the subject category PQ (Procurement) pertain to the procuring, managing and disposing of materials, equipment, supplies and services by contract, purchase or other negotiations except material relating to the disposal of surplus real estate which is filed under RA (Real Property), and the White House, which is filed under WH (White House Administration).
The principal correspondents in these files are the President, his counselors, assistants and advisors in the White House, including among others: Henry Kissinger, John Ehrlichman, H. R. Haldeman, Peter Flanigan, John Mitchell, George Shultz, Charles Colson, John Dean, Kenneth Cole, and Egil Krogh. Also included are the Secretaries or Administrators and executive level officials of government agencies, such as Melvin Laird and David Packard of the Department of Defense; J. D. Hodgson and Arnold R. Weber of the Department of Labor; Hilary Sandoval and Thomas S. Kleppe of the Small Business Administration; Arthur Sampson and Robert Kunzig of the General Services Administration; and Donald Johnson of the Veterans Administration. Other correspondents include members of COngress; state and local government executives, including Ronald Reagan; labor union representatives; and businessmen, including executives of North American Rockwell, McDonnell Douglas, Northrop, Lockheed, Boeing and Grumman.
The terms Executive and General indicate the source of the materials. Documents designated as Executive are communications between foreign, national and state and local government executives and prominent persons. Those documents designated General are communications among government officials and private citizens and organizations. The topics filed under each heading are generally similar.
The types of records found in the subject files include original incoming letters and staff memoranda; carbons and electrostatic copies of outgoing letters and staff memoranda; transmittal letters and memoranda for correspondence, reports and other items; telegrams, cables, and teletype communications; printed materials such as reports, brochures, and magazine reprints; preservation copies of newspaper and magazine clippings; cross references to other file materials; and withdrawal forms for materials either transferred as audiovisual or museum items, or withdrawn for national security or privacy considerations.
